WordCamp Venue Agreement


This Agreement made on by and between Ken-Ton Elmwood Commons, hereinafter referred to as "Venue", and WordPress Community Support (WPCS), hereinafter referred to as "Venue Guest".

Venue Guest hereby rents from Venue the following described premises, for the purposes of hosting WordCamp Buffalo, a conference for WordPress users and developers, on Saturday, May 4, 2024 between the hours of 7:30 am and 6:00 pm:

Venue Address: 3200 Elmwood Avenue, Kenmore, NY 14217
Venue Room(s): Auditorium, 2 classrooms, 1 smaller classroom, and community room

In consideration of the mutual covenants contained herein, Venue agrees to provide the following services to Venue Guest:

  1. Use of the auditorium including access to audio and visual equipment necessary to project speaker presentations onto a projection screen.

  2. Use of 2 classrooms each with a projector screen (Venue Guest is responsible for providing projectors) and seating to accommodate up to 40 people.

  3. Use of 1 smaller classroom which will serve as a speaker's lounge.

  4. Use of the community room, which will serve as a "mingling" area as well as a lunch room.

  5. Tables and chairs sufficient to accommodate up to 150 people.

  6. Access to WiFi throughout the venue.

  7. Handicap-accessible entrances and bathroom facilities.

The Venue Guest agrees to pay a deposit of $1,500.00 to the Venue to secure the date. The remaining balance of $1,500.00 is due on or before April 15th, 2024.

The Venue Guest agrees to use the premises solely for the purpose of hosting WordCamp Buffalo and to comply with all applicable laws, ordinances, rules, and regulations of the Venue. 

The Venue Guest further agrees to leave the premises in the same condition as when received, reasonable wear and tear excepted. Any damage to the premises or equipment will be the responsibility of the Venue Guest, and Venue shall have the right to charge Venue Guest for any repairs or replacement necessary as a result of such damage.

This Agreement represents the entire understanding between the parties, and no modification or amendment shall be effective unless in writing and signed by both parties.

In witness whereof, the parties hereto have executed this Agreement as of the date first above written.

Venue: Ken-Ton Elmwood Commons By: John R. Duerr Title: Director of Development

Venue Guest: WordCamp Buffalo By: WordPress Community Support (WPCS) Title: Authorized Representative

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Signature Certificate
Document name: WordCamp Venue Agreement
lock iconUnique Document ID: 1aa71675fb426a89ff2e7571ccfb67d71b7753d3
Timestamp Audit
February 26, 2024 6:25 pm ESTWordCamp Venue Agreement Uploaded by Ron Brennan - ron@canicg.com IP 50.75.191.170